Clerk and Recorder 2024 Budget
Mission Statement and Description
Serve all citizens and each other with respect, courtesy, transparency, and professionalism.
The Clerk & Recorder’s Office consists of five divisions: Recording, Motor Vehicles, Clerk to the Board, Elections, and Administration.
Recording. Accepts and maintains public records, issues marriage licenses, and provides information to the general public, private entities, and other units of government regarding public records.
Motor Vehicles. Administers certain state laws related to motor vehicles, performs vehicle and title registrations, and collects sales and use taxes and fees related to motor vehicle transactions.
Clerk to the Board. Records and maintains the official actions of the Board of County Commissioners during public meetings, processes liquor licenses, and coordinates and records all Board of Equalization hearings.
Elections. Administers all primary, general, and special elections in the County; oversees voter registration; publishes notices of elections; appoints election judges; and ensures the printing and distribution of ballots.
Administration. Provides financial and administrative support to the divisions of the Clerk & Recorder’s Office.
2024 Goals, Objectives, and Performance Indicators
- Continue to cross train employees so the department as a whole can be more efficient in serving the citizens of Mesa County to build a culture of excellence for our customers.
- Seek and apply for grants offered by the State and Federal governments.
- Review staffing needs to retain current employees and attract new talent while building the best team to serve the customers.
- Collaborate with the Treasurer and Assessor Offices regarding manufactured home sales, taxes, recording, and valuations in order to streamline processes.
- Make the processes for obtaining liquor and marijuana cultivation licenses efficient and transparent for our citizens.
| Indicator | 2022 Actual | 2023 Actual | 2024 Target |
|---|---|---|---|
| Staff Retention | 58% | 15% | 5% |
| Reduce MV State Rejection Count | 0% | 1.0% | 0.5% |
| Recording Indexing Accuracy | 0% | 90% | 95% |
Budget and Staffing
Total Budget by Types
| Fiscal Year | Expenses | Revenues |
|---|---|---|
| 2018 Actual | $2,155,008 | $3,820,359 |
| 2019 Actual | $2,227,775 | $4,371,703 |
| 2020 Actual | $3,035,810 | $4,392,052 |
| 2021 Actual | $2,983,612 | $4,801,485 |
| 2022 Actual | $3,383,070 | $4,361,345 |
| 2023 Actual | $3,033,940 | $3,823,861 |
| 2024 Adjusted Budget | $4,429,973 | $4,333,344 |
| 2024 Adopted Budget | $4,430,835 | $4,333,344 |
| 2025 Proposed Budget | $3,980,803 | $4,022,594 |
Total Budget by Fund
| Fiscal Year | (100) General Fund | (180) Clerk and Recorder Technology Fund |
|---|---|---|
| 2018 Actual | $2,141,008 | $14,000 |
| 2019 Actual | $2,213,355 | $14,420 |
| 2020 Actual | $3,020,957 | $14,853 |
| 2021 Actual | $2,783,539 | $200,073 |
| 2022 Actual | $3,168,112 | $214,958 |
| 2023 Actual | $2,924,145 | $109,794 |
| 2024 Adjusted Budget | $4,163,933 | $266,040 |
| 2024 Adopted Budget | $4,164,795 | $266,040 |
| 2025 Proposed Budget | $3,714,763 | $266,040 |
Total Budget by Division
| Fiscal Year | Motor Vehicle | Special Elections | Elections | Clerk and Recorder Administration | Recording | Clerk to the Board |
|---|---|---|---|---|---|---|
| 2018 Actual | $1,118,035 | $340,069 | $236,492 | $225,893 | $189,658 | $44,861 |
| 2019 Actual | $1,261,570 | $226,849 | $255,048 | $258,300 | $165,770 | $60,237 |
| 2020 Actual | $1,280,603 | $679,634 | $521,779 | $257,353 | $244,471 | $244,471 |
| 2021 Actual | $1,146,076 | $409,337 | $532,359 | $432,829 | $391,125 | $391,125 |
| 2022 Actual | $1,332,115 | $433,362 | $625,671 | $552,245 | $385,512 | $54,164 |
| 2023 Actual | $1,288,363 | $249,668 | $583,677 | $506,774 | $293,687 | $111,770 |
| 2024 Adjusted Budget | $1,584,345 | $1,129,339 | $706,043 | $449,568 | $483,001 | $77,677 |
| 2024 Adopted Budget | $1,584,595 | $1,129,339 | $706,254 | $449,831 | $483,091 | $77,725 |
| 2025 Proposed Budget | $1,836,348 | $413,567 | $705,607 | $400,245 | $504,947 | $120,089 |
Authorized Staffing Level
2022 Final - 2024 Adopted: 35